ALERT! New Grants and Payment Management Systems Coming October 2020!
Justice Grants System (JustGrants)
Official announcement from the U.S. Department of Justice:
On October 15, 2020, the Office of Justice Programs (OJP) and the Office on Violence Against Women (OVW) will transition to the Department of Justice’s Justice Grants System (JustGrants) for all grants management activities. The Grants Management System (GMS) will no longer be available after September 22, 2020. Data for all current active awards will be migrated from GMS to JustGrants. This will include all open, active awards and any awards that have not yet reached final closure. Once migrated, all award management activities will take place in JustGrants starting October 15, 2020. In the weeks leading up to the transition, there are a number of actions that current award recipients will need to take.
Click on subject to learn more:
For Alaska Grantees
The first series of JustGrants training videos and reference guides is now available on the Justice Grants website training resources page. These resources provide users with an overview of JustGrants and direction on how to manage entity profiles and users within the new system.
Additional training resources will be posted on the website as they become available. All training opportunities are expected to be posted and available for users by September 15, 2020.
Training for external Entity Users will be delivered through a series of self-guided eLearning videos on how to navigate through JustGrants and complete various essential tasks. The videos, which include closed captioning, will be supplemented by reference guides and infographics that will provide further clarification, definitions, and visual representations of unique processes and information.
Timeline of transition
Grantees will NOT have access to their grants during this time period. Please ensure you have resolved any time-sensitive matters prior to September 22.
Taken from the JustGrants official page
To supplement the eLearning videos, reference guides, and infographics, a series of virtual question and answer sessions will be facilitated for internal and external users. The first virtual question and answer session for external users is scheduled for September 15, 2020, at 1:00 p.m. (EST). The session will focus on Entity Onboarding to help entities update their JustGrants entity profiles and add entity users.
Videos coming soon!
Guidance with JustGrants & ASAP
To support users in the transition to JustGrants and ASAP, a step-by-step checklist has been posted that covers all of the necessary steps your entity will need to take before JustGrants launches on October 15, 2020.
View the JustGrants checklist:
Learn about ASAP and view checklist:
Users only need to attend one of the sessions per topic area. Sessions will run 1 – 1.5 hours.
9AM Alaska Time/1PM Eastern Time
Guidance with ASAP
The Office of Justice Programs (OJP) legacy systems, including GMS, NexGen, and GPRS, will be discontinued on September 22, 2020.
As a reminder, OJP is authorizing grantees to drawdown 30 days advance funding in the Grants Payment Request System (GPRS) beginning September 15-22 (next week)! If the grantee is not able to spend the funds (greater than $50,000) within 10 days after expiration of the 30-day advance funding period (October 15-22, 2020, depending on the date of the drawdown), the grantee will have to return the funds to OJP.
OJP Grantee Action Dates for System Transition has additional information about the system transition from GMS to JustGrants as well as a “How to Get Ready” section to prepare for the transition. Make sure you are subscribed to email updates and are frequently checking the JustGrants website during the transition for newly posted training resources, reference guides, key activities, and FAQs.
Please also review the Preparing for Entity Onboarding announcement as it includes important information regarding enrollment which were sent to your entity’s SAM Electronic Business Point of Contact (E-Biz POC) from DIAMD-NoReply@usdoj.gov. If your E-Biz POC did not receive an invitation early last week, they may need to check their spam for the invitation. To ensure continued receipt of email announcements regarding the transition, it is recommended to also add firstname.lastname@example.org to your email system’s “trusted sender” list (or equivalent).
The new system, JustGrants will provide:
Guidance with ASAP enrollment
ASAP enrollment started on July 1, and all invitations to enroll have been sent to Entity Administrators. Once you receive your enrollment invitation, we encourage you to register with ASAP as soon as possible to avoid any delays in payment as we transition to the new systems.
For guidance with ASAP enrollment, view the ASAP registration checklist:
Guidance with ASAP enrollment
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