ALERT! New Grants and Payment Management Systems Coming October 2020!
Justice Grants System (JustGrants)
Official announcement from the U.S. Department of Justice:
On October 15, 2020, the Office of Justice Programs (OJP) and the Office on Violence Against Women (OVW) will transition to the Department of Justice’s Justice Grants System (JustGrants) for all grants management activities. The Grants Management System (GMS) will no longer be available after September 22, 2020. Data for all current active awards will be migrated from GMS to JustGrants. This will include all open, active awards and any awards that have not yet reached final closure. Once migrated, all award management activities will take place in JustGrants starting October 15, 2020. In the weeks leading up to the transition, there are a number of actions that current award recipients will need to take.
JustGrants Online Resources
DOJ Grants Financial Guide
“Criteria for Award Extension” and “Project Extension Guidance”
The DOJ Grants Financial Guide (the “Guide”) serves as the primary reference manual to assist OJP, OVW, and COPS Office award recipients in fulfilling their fiduciary responsibility to safeguard grant funds and ensure funds are used for the purposes for which they were awarded. It compiles a variety of laws, rules and regulations that affect the financial and administrative management of your award. There may be instances where the requirements may differ among the three grant-making components; to the extent possible, those differences are spelled out throughout this Guide. However, recipients (and subrecipients) should refer to their award terms and conditions to determine the specific requirements that apply to their award. We have provided references to the underlying laws and regulations as much as possible.
Refer to Section III – Post-award Requirements, Chapter 3.2 Availability of Funds
Additional Online Resources
JustGrants: No-Cost Extension Process
Office of Justice Programs (OJP) Grantee
DUE April 15
Performance Reports Due in JustGrants are Extended
Posted: March 1, 2021
Deadline for performance reports that were due in JustGrants between October 1, 2020, and
February 28, 2021, has been extended to April 15, 2021.
What is JustGrants?
The Department of Justice (DOJ) grant making components―the Office of Community Oriented Policing Services (COPS Office), the Office of Justice Programs (OJP), and the Office on Violence Against Women (OVW)―have established this website to serve as a resource hub for their grants management system (JustGrants) and payment management system (ASAP), both of which launched on October 15, 2020.
This site provides information and resources to assist DOJ award applicants, recipients and other stakeholders most effectively register in and use these systems.
The Department of Justice (DOJ) has made a collection of training resources available for JustGrants users. Training materials include self-guided eLearning videos, which are supplemented by job aid reference guides, checklists, and infographics. These resources will help users learn to navigate the system effectively and complete various essential grants management tasks.
Essential resource links to learn about Financial Reporting:
JustGrants Entity and User Onboarding Checklist
The upcoming transition to JustGrants will provide new ways to manage entity and user information in the system. To facilitate DOJ’s grant making components in their transition to SAM as the authoritative vendor identity source, we are requesting the help of all SAM Electronic Business Points of Contact (E-Biz POC) with active DOJ awards. In keeping with DOJ’s commitment to ensuring that all users interface with a secure and protected system, the first step that every entity must take in JustGrants is to securely onboard users.
JustGrants Technical support
JustGrants Technical Support:
Call: 1 (833) 872-5175
OCFO Customer Service
The hours of operation are Monday through Friday, 8:30 a.m. to 6:00 p.m. Eastern time.
Call: 1 (800) 458-0786 (option 2)
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